Procurement manual: guide to procurement within BERR. Annex 1: BERR & OGC frameworks
URN No: 08/1509/A11
ANNEX1 - BERR & OGC FRAMEWORKS
Contents
Framework Arrangements & Agreements - Definition
Framework Arrangements & Agreements - Applications
BERR Framework Arrangements & Agreements - A List
BERR Purchasing Cards
Framework Arrangements & Agreements - Definition
Framework Arrangements & Agreements - Definition
Frameworks are agreements to provide goods, works or services on specified terms. There are two basic types of Framework:
• Framework Arrangements: contain no contractual commitment on either side for the provision of any particular quantity. Although Framework Arrangements involve no commitment to purchase, they commonly specify the terms and conditions of the eventual contract that will apply when goods, works or services are purchased.
• Framework Agreements: incorporate a contractual commitment to purchase a particular volume or value of goods or services.
Framework Arrangement & Agreement - Applications
Framework Arrangements and Agreements have a number of applications, including the following:
1. To negotiate best value for money centrally within the Department or nationality for goods and services in common use that can then be purchased "as and when" required by individual management units;
2. To give individual management units access to providers of specialist services that may be required from time to time, thus relieving users of the need to conduct individual tendering exercises - such arrangements may offer a panel of providers from which the end user can select or may give one provider preferred supplier status; and,
3. To set the terms for works or services, e.g., maintenance where the volume cannot be reliably set in advance.
BERR Framework Arrangement & Agreement - A List
BERR management units are strongly advised to take advantage of the range of Framework Arrangements and Agreements which are already in place and are listed below.
Service or Product | Supplier | Details On Use | Manager or Contact |
Official Travel | Carson Wagonlit Travel (booking agent) | Preferred supplier | Melita Spiteri HRO/TSR 029 2038 0497 GTN 1210 2497 or Andrew Hemmens HRO/TSR |
Hotels | Expotel (booking agent) | Preferred supplier | Melita Spiteri HRO/TSR 029 2038 0497 GTN 1210 2497 or Andrew Hemmens |
Car Leasing | Inchcape Vehicle Contracts | Details from your GFC | Andrew Hemmens HRO/TSR or Melita Spiteri HRO/TSR 029 2038 0497 GTN 1210 2497 |
Temporary Staff | Brook Street under the Home Office Framework Adecco under the PASA Framework | Supply of: • Generalist Support • Administrative Staff • Secretarial Staff • Junior/Middle Management Staff • Secretarial Grades
Full details are available on the HR pages of BERR Net | Diane Morgan HR&CM 020 7215 0745 GTN 7215 0745
or Paul Lutchmanen 020 7215 1675 GTN 7215 1675 |
Overseas Emergency Medical and Repatriati-on Insurance | Marsh Insurance Services | Medical insurance cover for BERR travellers on short-term overseas business trips. | Melita Spiteri HRO/TSR 029 2038 0497 GTN 1210 2497 or Andrew Hemmens |
Assisted Relocations | CARTUS Relocation | Help with selling staff properties and relocation expense management on permanent transfer on P&C terms. Details are available on Human Resources Folder on BERRNet travel | Melita Spiteri or Andrew Hemmens |
Hire of Vehicles | Arval PHH
| Details from your GFC | Andrew Hemmens or Melita Spiteri HRO/TSR 029 2038 0497 GTN 1210 2497 |
Stationery | Office Depot | Preferred supplier | Mel Blase or Pamela Hall |
Training | Personnel Training Services Consortium (PTS) | Preferred supplier Access via PTSC direct PTSC booking form can be found on the PTSC web page. Framework expires April 2009 | Maddie Johnson or Sharon Gleeson (Mon-Thurs) |
Foreign Language Training | Communicaid | Preferred supplier | HR/CDU |
Finance Related Training | Amey Business Services Limited | Provide finance related training including training on Mentor | Chris Bradshaw |
Accounting and Related Services | Amey Business Services Limited | Preferred supplier Framework expires 31 March 2014 | Jean Sharp |
Internal Audit and Related Services | Pricewaterhouse Coopers LLP | Restricted solely to internal audit work which is appropriate and does not conflict with the Departmental Audit Work Programme, and causes no conflict of interest. | Jean Sharp |
Executive Search and Selection | Various Companies under a Cabinet Office call-off contract | Non exclusive preferred supplier status Identification of candidates for Senior Civil Services posts or public appointments and assistance with selection process. | Linda Kennett |
Consultancy Services | Catalist (OGC buying solutions frameworks) | Services include: • Environmental • Financial, Accountancy • Functional – HR, Marketing • Legal • Organisational - Business • Multi Disciplinary • ICT* (see below) Access via IWS/PPS Account Managers | Graham Geddes 020 7215 0425 GTN 7215 0425
Darrin Hook 020 7215 6048 GTN 7215 6048
Kate Saworsky 020 7215 5506 GTN 7215 5506 |
IT Consultancy Services* | Catalist (OGC buying solutions frameworks) | Access via IWS/RFQ team | IWS/RFQ Team Martin Bone 020 7215 3672 GTN 7215 3672
|
IT Systems and Services (Elgar) | Unitas (a consortium of Fujitsu) | Services available are standard IT service/product catalogue items, hardware, applications development and technical consultancy. Access via IWS/ITC Commercial Office. | Chris Bowen |
IT Competed Services | Various | A Framework Agreement for the delivery of IT Services Access via IWS/ICT Commercial Office | Anita Moritz Or Alan Clark |
IT Hardware/Software | Catalist (OGC buying solutions frameworks) | Frameworks include: • Hardware and Maintenance Services • Software Purchase, Installation & Maintenance Services • IT Managed Services • Video Conferencing & Telecommunications Equipment & Support Services Access via IWS/ICT Commercial Office | Anita Moritz or Alan Clark |
Catalist (Telecommunication & networking services) | Various Suppliers | A central OGCbuying.solutions contract providing a comprehensive range of products and services to meet every conceivable procurement need in the Telecoms field. Included are Consultancy, Hardware, Software, Cabling, Broadband, Maintenance and telephony services. Access via IWS | Ron O'Brien |
Catalist | Vodafone & Orange | The purpose of the contract is to provide an arrangement under which Central Civil Government Departments and the wider Public Sector can purchase mobile telephony, voice, data & wide area paging services without the need for a full-scale procurement under EC Legislation. | Richard Robertson |
Catalist
| Genysys | A central audio conferencing service that provides access for all delegates via an 0800 free phone access number. | Ron O'Brien |
MTS (Managed Telephone Service - Telephone & Audio / Video Conferenc-ing services | Global Crossing | MTS is a service dedicated to providing value-for-money, fully managed telecommunications solutions. It offers a combination of equipment, infrastructure, service and support to ensure continuous, efficient operation of your communications systems, regardless of size or scope. Products and services are supported by in-depth skills and experience and cover a wide range of applications, including : • Voice Telephony • Voicemail • Conferencing Services • Non-Geographic Numbers • Datalink direct, including LAN and WAN connections • Datalink Remote Access via IWS | Richard Robertson |
Electronic Information resources | Over 30 separate contracts and framework agreements with leading information providers are available. | Framework arrangements for access to charged internet information services and custom data for all BERR requirements including: • business intelligence • global news • academic research • statistical information • reference databases covering business, economics, law, energy, science and technology. IWS InfoSource co-ordinates procurement with discounts of up to 85% of list prices and advises on sourcing & contract management. Details on InfoSource intranet in BERRNet. | Robert Felgate |
Communications and Publicity Activities | Various DfES media frameworks | These frameworks give access to: • Printing (Litho and digital) • Branding and Design • Writers and editors • Promotional items • Typesetting • Audio tapes • Conferences • Exhibitions • Exhibition stands • PR agencies • Photography • Video production • Video/CD-ROM / DVD duplication • Webcasting Access to these frameworks is only available via the Strategic Marketing team in the Strategy and Communications Unit (SCU) – contact your account manager. See list on SCU pages on BERRNet | Paul Beardsley |
BERR Publications Storage, Fulfilment and Website Services | EC Group
| Preferred supplier
| Catherine Holly 020 7215 2594 |
Publications Supply | Blackwell Books Jones Yarrell Swets Information Services The Stationery Office | Four non-exclusive preferred suppliers contracted to provide BERR staff with commercial and official publications: • Blackwells – books • Jones Yarrell - newspapers and popular magazines • Swets Information Services –journals & e-journals • The Stationery Office - official publications All offer discounts and delivery arrangements. Access via Group or Directorate publications ordering point. Available to Agencies and NDPB’s Uses framework arrangements lead by DWP and the Home Office. | Robert Felgate |
External Legal Services | Catalist (OGC buying solutions frameworks) | OGC provide a framework of external legal services providers who can undertake work that BERR Legal Services Group either has insufficient resources to take on or is insufficiently specialised in. | Mark Fletcher
Simon Blackwell Nisha Arora Legal B5 020 7215 3917 GTN 7215 3231
Bridget Palmer Legal B5 020 7215 3231 GTN 7215 3231
|
Hospitality | Baxter Storey | Preferred Supplier Provider of Catering for Internal Meetings and Conference Centre bookings. Bookings via Help Desk [7215 6000] for internal meetings, or if in conjunction with a Conference Centre Booking then 7215 6789. Further details are available on: BERRNet under services then Catering Or extranet site http://berr.baxterstorey.com/ | Kate Proctor or Theresa Ellis |
Foliage | Plantforce | Preferred Supplier Provider of interior and exterior foliage displays. Request for displays inline with BERR foliage policy can be made though the helpdesk [7215 6000]. If display is required, but outside of the foliage policy, provisions can be made (at the directorate’s expense). This request can be made though the Helpdesk [7215 1212]. | Pam Hall |
OGCbuying.solutions Framewor-ks | Various | OGCbuying.solutions manage frameworks covering various Services, Products and Managed Services. Access via OGCbuying.solutions | OGCbuying.solutions Customer Services Desk |
OGC Contracts Database | Various | Current and future frameworks available to public sector purchasers
http://www.ogc.gov.uk/contractsdatabase/
| Email OGC:
contractsdatabase@ogc.gsi.gov.uk |
BERR Purchasing Cards
Service / Product | Supplier | Details On Use | Manager / Contact |
Government Procurement Card (GPC) | VISA / Barclays | Available for all low value items. | Graham Geddes |
Corporate Card - Travel | American Express | Available to regular travellers for business expenses. | Melita Spiteri |
Lodge Card - Travel | Barclaycard GPC | Payment facility for travel bookings made under the Carlson Wagonlit Travel Agreement | Melita Spiteri |